Calendars

Use the Calendar accordion menu to create various calendars for your users. You can set up the following types:

• Global – viewed by all users, typically includes events that pertain to the entire community. Site Administrators can add events to the Global
• Pin specific – can be viewed by only the specified pin type.
• Group specific – can be viewed only by members of the group.

Users cannot edit or add events to calendars you created as System Administrator. Users can create personal calendars to record their own schedules. If a user is a group manager, he can also create a group calendar. When you click the Calendar button, the Calendar menu opens and a monthly calendar is displayed. On the monthly calendar, the current day is shaded. You can scroll forward and backward through the months using the left and right arrow buttons at the top of the calendar. To return to the current month, click Today. To set the time for your calendar, click Time Zone. Select the appropriate coordinated universal time (UTC) setting from the pull-down menu. Create Calendar To create a new calendar, click Create on the Calendar menu. Enter a Title for your calendar. Specify the Scope for your calendar. Select Global if you want all users to see this calendar. For Pin and Group, select the pin type or group name from the Allow pull-down menu. Click Save. The calendar is added to the list. To edit a calendar, highlight it in the Calendar list. Click Edit. You can change the name, scope, or allowed viewers. To delete a calendar, highlight it in the Calendar list. Click Delete; you are prompted to confirm the deletion. Add Event To an add event to a calendar, click the Add Event button or double-click on a date to select it. When you select a date by double-clicking, it is lightly shaded. The Create New Event box opens. For each event, you can enter the event name, the date range for multi-day events such as a conference or holiday closure, time range or all-day event flag, and location. From the Calendar pull-down menu, select the calendar for this event. You can enter your event description with text formatting and website link. Click OK to add the event to the calendar. View Calendars Calendar names and their color icons are displayed in the Calendar list. A checkmark icon indicates which calendars are displayed. Toggle the checkmark off or on for the calendars you want to view. You can display multiple calendars together. Each type of calendar has a unique color; the event text uses its calendar color. For example, if the global calendar icon is red, all global events display in red text on the calendar. On a calendar, all-day events appear as a solid bar with the event name. Hourly events list the starting time and the event name. Global events are always displayed with a box around the text. If an event name is truncated, hover the mouse over it to display the complete information. To display the event details, double-click on an event name on the calendar. Export Calendar Click edit Calendar, in the lower left is a button that says Export .ics – click and save to your local machine. You can open this file with any calendar program. This exports all of the events in the selected Calendar. To export only one event, click the event and follow the same steps.